The Royal Archives

About

The iconic Round Tower of Windsor Castle is home to the Royal Archives – a unique collection of documents relating to the history of the British Monarchy over the last 250 years. The Royal Archives preserves the personal and official correspondence of monarchs from George III (1760-1820) onwards, as well as administrative records of the departments of the Royal Household.

From diaries and personal letters to account books and speeches, the collections held by the Royal Archives record and reflect some of the most significant moments in British history and provide a fascinating insight into the life and work of past monarchs, their families, households and residences.

The origins of the Royal Archives

The Royal Archives were first established in 1914, during the early years of the reign of George V. The need for an archive for the papers of the Royal Family and the Royal Household had become evident only a few years earlier, following the death of Queen Victoria in 1901. Previously, historic records had been stored in tin trunks, cupboards and storerooms in the various royal residences, with no appointed archivist to care for them. However, the legacy left by Queen Victoria’s 63-year reign, in the form of a vast collection of official and private correspondence, required a permanent home.

Queen Victoria’s son, Edward VII, appointed Lord Esher as the first Keeper of the Royal Archives shortly after Victoria’s death. A few years later, following George V’s declaration in 1912 that ‘All the Royal Archives shall be kept in a Strong Room or Rooms in the Round Tower’, work began to construct a Muniment Room in the top half of the medieval Great Hall in the Round Tower. The first records were transferred to the new Muniment Room in 1914.

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The development of the archives

Other collections were soon added to the Victorian records, including the papers of George III and George IV, the military papers of the Duke of Cumberland and the papers of the exiled Stuarts after 1688. Private papers of earlier Sovereigns and members of their families have not survived for the most part. Surviving official correspondence of Sovereigns before George III can be found in The National Archives.

Over the last few decades, the Royal Archives has grown rapidly. The official papers of George V, Edward VIII and George VI have all been added, as have the private correspondence and diaries of George V and Queen Mary. Papers of other members of the Royal Family have also been placed in the Royal Archives, including those of Queen Elizabeth The Queen Mother. Today, the Royal Archives are taking in and processing the records of Queen Elizabeth II and Prince Philip, Duke of Edinburgh.

Royal Archives Online

The Royal Archives Online catalogue currently contains descriptions of collections from the reigns of George I (1714-1727) to Edward VII (1901-1910), as well as the eighteenth-century papers of the exiled Stuarts, records relating to the Duke of Cumberland (mainly as Captain General of the British Army between 1745 and 1757) and the papers of 2nd Viscount Melbourne (1779-1848).

Royal Archives Online incorporates the contents of the Georgian Papers Online catalogue and includes digitised images of over 280,000 pages of Georgian documents, such as personal letters, diaries, account books and records of the Royal Household, dating principally from the reigns of George III, George IV and William IV. A small number of documents from the Victorian and Edwardian periods are also available digitally.

The Stuart and Cumberland Papers are now digitised and available to view on State Papers Online (institutional subscription required or free to view at The National Archives).

Records of Royal Household staff from 1660 to 1924 are digitised and available to view on Find My Past (subscription required).

Documents in the Royal Archives relating to Prince Albert are available to view in the catalogue Prince Albert: His Life and Legacy. This resource makes available some 22,000 items from the Royal Collection, Royal Archives and Royal Commission for the Exhibition of 1851 relating to Prince Albert’s life and achievements.

Access to the Royal Archives

When considering public requests for information from, or access to, its historic collections, the Royal Archives applies four principles:

1. ‘Information First’: Access to the collections is on the basis of information sought.

2. Unique Content: Consideration will be given to applications where the material or content can be found only in the Royal Library and Royal Archives. Where it can be accessed elsewhere (for example, online or in other libraries or archives), external researchers will be expected to have consulted those sources first.

3. Historical Research: Access is granted for the purpose of ‘historical research’. This term is widely defined, and recognises the huge range of subjects and themes and the myriad ways in which research is conducted.

4. Equitable Access: The Library and Archives aim to provide access to a wide range of applicants, and this may mean that, from time to time, repeat applicants may be rejected in favour of those applying for the first time.

As the Royal Archives receives a significant number of enquiries and requests for research access every week, there may be some delay in the receipt of a full reply to your enquiry. We therefore request your patience, and assure you that we will reply as soon as we are able. Please consult the Access to the Royal Archives information and FAQs before submitting your enquiry.

Please contact the Royal Archives using the email contact form on the Royal Collection Trust website or by writing to The Royal Archives, Windsor Castle, Windsor, Berkshire SL4 1NJ.

Please note that we have limited researcher facilities and security clearance is necessary before visiting the Royal Archives, therefore appointments must be made well in advance. If you are travelling from abroad, please contact us well ahead of your visit in order to reserve a research room seat.

All media requests for access to the Royal Archives should be directed to the Royal Collection Trust Press Office in the first instance.

Access to Records in the Royal Archives

Access to the records held in the Royal Archives is granted solely at the discretion of the Keeper of The King’s Archives.

The Royal Archives is subject to the Data Protection Act and General Data Protection Regulation (GDPR). For access to personal information about yourself (‘subject access’) in the Royal Household, including the Royal Archives, application should be made to The Data Protection Manager, Information Assurance, Buckingham Palace, London, SW1A 1AA.

The Royal Household is not a public authority, as defined by the Freedom of Information Act 2000 and the Freedom Information (Scotland) Act 2002, and as such the Acts do not relate to access to records held in the Royal Archives. Also, the records in the Royal Archives are not defined as public records under the terms of the Public Records Acts.

Although exempt from FOI requirements, the Royal Household is committed to transparency, and to making information available, where appropriate.

Regarding the papers it holds of government business, it is the policy of the Royal Archives to follow voluntarily the regulations on closure and release to which counterpart papers in The National Archives are subject.

FAQs

Genealogy

The Royal Archives does not hold general records of the sort which might be useful for genealogy. In the first instance, we recommend using an online resource such as Ancestry or Find My Past. The Society of Genealogists, which is based at 40 Wharf Road, London, N1 7GS, will also be able to offer guidance on family history research.

www.ancestry.co.uk
www.findmypast.co.uk
www.sog.org.uk

My ancestor worked in the Royal Household. Do you have details about them?
The Royal Archives has references to people employed in the Royal Household from the 18th century, indexes to names of people employed from 1660 onwards and a few records relating to the Royal Household in the sixteenth century. Please visit the Royal Archives Collection on Find My Past to search these records (a subscription to the site is required in order to view images of original documents). Otherwise please write to us with your enquiry, including as much detail as possible, and send it to:

The Royal Archives,
Windsor Castle,
Windsor,
Berkshire SL4 1NJ

or use the email contact form on the Royal Collection Trust website.

For earlier periods, please contact The National Archives at Ruskin Avenue, Kew, Richmond, Surrey TW9 4DU or via the National Archives website

My ancestor was a guard who attended the Sovereign. How do I find out more?
Service records of soldiers in the regiments of Foot Guards and the Household Cavalry, which guard the royal palaces, are held by The National Archives.

The police officers who provide personal security for the royal family are members of the Metropolitan Police, the historic records for which are also in The National Archives.

My ancestor was a Court dressmaker. Can you provide further information?
Court dressmakers made clothes for members of the general public who attended functions at Court, rather than specifically for the Sovereign and other members of the royal family. Consequently, the Royal Archives does not hold information about these individuals.

My ancestor is said to have been a pall bearer at the funeral of Queen Victoria. Can you confirm this?
Whilst records in the Royal Archives do show which military units provided the pall bearers at royal funerals, they do not give the names of the individuals concerned.

My ancestor carried out building work on one of the royal palaces. Can you supply further information?
Building work on royal palaces, both external and internal, was, until the 1990s, carried out by a government department, the Office (later Ministry) of Works. It is this department's records which should record the firms employed to carry out such work, and these records are in The National Archives.

I own an item which was supposedly formerly owned by a member of the royal family. How do I find out whether this is true?
The Royal Archives can sometimes help with such queries, but would need to have as much information as possible concerning the item and the story of how it left the royal family's possession - for instance, was it a gift to a particular person? Please enquire in writing, giving as many details as possible, and if possible an image of the item, to: The Royal Archives, Windsor Castle, Windsor, Berkshire SL4 1NJ or use the email contact form on the Royal Collection Trust website.

My ancestor was presented at Court. Can you supply any relevant information?
The Royal Archives does hold some registers of people presented at Court from the 1870s through to 1952. Earlier records of presentations at Court can be found at The National Archives. Please supply the name of your ancestor, and if possible, an idea of the year they were presented at Court. Please enquire in writing to: The Royal Archives, Windsor Castle, Windsor, Berkshire SL4 1NJ or use the email contact form on the Royal Collection Trust website.

My ancestor received a formal message from a member of the royal family. Can you provide any more information about the message?
A number of printed messages were sent by the Sovereign, particularly during wartime. These include facsimile messages sent by George V to American soldiers entering World War One in 1917 and a message of thanks sent by Queen Elizabeth in 1940 to all those who took in evacuees. Although we have no details of the recipients, we can supply some information about the messages. Please enquire in writing to: The Royal Archives, Windsor Castle, Windsor, Berkshire SL4 1NJ or use the email contact form on the Royal Collection Trust website.

Other FAQs

What documents do you hold from the Middle Ages and Renaissance?
The records held by the Royal Archives predominately date from the reign of George III (1760-1820). Papers from earlier periods and important documents such as Magna Carta and the Domesday Book are now in national collections such as The National Archives, the British Library and The National Library of Scotland.

I have a query about events or people in the reign of the present Queen. Can you help?
General public information enquiries, including anything related to the reign of the present Queen, are handled by the Public Information Office at Buckingham Palace. Please put your enquiry in writing to:

The Public Information Office,
Buckingham Palace,
London SW1A 1AA.

Guides and publications

Further information about the collections is available from the following sources:

- Download The Royal Collection Trust's 'A Guide to Collections' (PDF)

- Read an article about the Royal Archives entitled 'The Royal Archives at Windsor Castle: Into the 21st Century' (PDF)

- Find out more about the book 'Treasures from the Royal Archives' which is available from the Royal Collection Shop

Useful contacts

The National Archives

Records for UK Government 1066 onwards, and records previously stored at the Family Records Centre (births, marriages and deaths and Census records for England and Wales):

Ruskin Avenue
Kew
Richmond-upon-Thames
Surrey TW9 4DU
Tel: 020 8876 3444
Web site: www.nationalarchives.gov.uk

The National Records Scotland

Public records of Scotland:

HM General Register House
2 Princes Street
Edinburgh EH1 3YY
Tel: 0131 535 1314
Web site: www.nrscotland.gov.uk

The Public Record Office of Northern Ireland

Official records of government of Northern Ireland c.1830 onwards:

2 Titanic Boulevard
Belfast BT3 9HQ
Tel: 028 90251318
Web site: www.proni.gov.uk

National Archives of Ireland

Public records of Ireland:

Bishop Street
Dublin DO8 DF8S
Web site: www.nationalarchives.ie

Archives and Records Council Wales

For information on where to find public records of Wales:
Web site: archives.wales

The British Library

Major non-governmental archival collections relating to Britain:

96 Euston Road
London NW1 2DB
Web site: www.bl.uk

The National Library of Scotland

Non-governmental archival collections relating to Scotland:

George IV Bridge
Edinburgh
EH1 1EW
Web site: www.nls.uk

The College of Arms

Records of heraldry and coats of arms for England, Wales, Northern Ireland and the Commonwealth. Also the records of the Earl Marshal's Office, which include papers relating to Coronations and other State occasions:

130 Queen Victoria Street
London EC4V 4BT
Tel: 020 7248 2762
Web site: www.college-of-arms.gov.uk

The Court of the Lord Lyon

Records of heraldry and grants of arms for Scotland:

HM New Register House
Edinburgh EH1 3YT
Web site: www.lyon-court.com

Society of Genealogists

Genealogical reference library:

14 Charterhouse Buildings
Goswell Road
London EC1M 7BA
Tel: 020 7251 8799 (main switchboard)
Web site: www.sog.org.uk

Useful contacts

The National Archives

Records for UK Government 1066 onwards, and records previously stored at the Family Records Centre (births, marriages and deaths and Census records for England and Wales):

Ruskin Avenue
Kew
Richmond-upon-Thames
Surrey TW9 4DU
Tel: 020 8876 3444
Web site: www.nationalarchives.gov.uk